March 2010 Board Meeting Summary

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SUMMARY OF MOTIONS
DETAILS

The meeting was called to order at 5:45 PM.

Present were Bev Anderson, Penni Smith, and Karen Polastri.  Wayne Hewlett was present by phone.  Amy Considine was not available.

M/S/C to approve February 3 report.

Bev does not have a president’s report.  She will send one for both January and February in a couple of days.

M/S/C to elect Karen Polastri as Vice-President.

Penni gave the account balances.  On March 1, the bank balance was $32,511.11.  There were three checks outstanding, totaling $266.66, so the actual balance was $32,244.45.  The support group sub-accounts totaled $12,509.75, so the NCCNA general fund had $19,734.70.  There are a few hundred dollars in outstanding bills to pay this week.

Bev would like to send a reminder letter to the people who were purged.  We already sent the renewal request in November, put reminders in every newsletter for the last four months, and sent the reminder card when the expiration date wasn’t printed on the newsletter.  We agreed to send the letter.

Bev reported on the phone call with TNA’s board.  The first thing they wanted to know from Bev was how we came about.  Then they asked where we wanted to go from here, and what we needed.  They said they would discuss what they had talked about with Bev, and would get back to her.

Bev and Penni both discussed some of the history of our relationship with TNA.  Karen had several questions about it.  Penni gave a report on last year’s post-NAAD meeting with Tina.  We also discussed how neither of us has followed the affiliation agreement, and that we need a new one, or perhaps a memorandum of understanding.

Bev will follow-up with TNA.

We discussed what we might put into a letter to our group leaders.  We had held off on the letter until we had definitive plans.  We decided Bev will write this letter as coming from her personally, rather than from the board.  Penni asked if she could write the article for the newsletter, and that request was agreed on.

We discussed arrangements for annual meeting.  Dominick is not funding the entire lunch, but should be covering about $500.  Karen said she will have her group contribute $250.  We will need to mention our sponsors in the report and on the agenda.  We cannot charge people to attend, as that is one of the conditions for receiving free use of the facilities.

We worked on the schedule.  Penni felt the amount of time initially given to Dr. Reinking was too short.  We also need time for Dominick to speak briefly, part of the conditions of his sponsorship.  We worked out the schedule to be this:

We tentatively set the next meeting to by phone on March 9, time to be determined.  Penni thought that Wayne would prefer a later time, as would she.  Bev will contact Wayne to find out.

The meeting was adjourned 7:25 PM.

ADDENDUM

No meeting was held March 9.  We had nothing new from TNA and no new business to transact.